IEEE Region 5

News and Information

IEEE
November 3rd, 2016

Region 5’s James A. Jefferies, Senior Member, has been selected by the members as the 2017 IEEE President-Elect. Pending acceptance of the IEEE Tellers’ Committee report by the IEEE Board of Directors on 20-21 November, Jefferies will begin serving as IEEE president on 1 January 2018. He will succeed 2017 IEEE President Karen Bartleson, senior director of Corporate Programs and Initiatives, Synopsys (retired), Mountain View, CA, USA. Congratulations Jim! IEEE will be in good hands.


August 10th, 2016

The IEEE Region 5 homepage has a menu on the right which has links to a) the Region 5 excom roster, and b) Section Officers. In the past, these two links took you to a simple list of contact data for either the excom or section officers. The lists were produced periodically by IEEE HQ from the vTools Officer Reporting database. That was replaced in 2016 with a new one-stop-shop for IEEE rosters at rosters.ieee.org. The old lists are no longer updated and have been removed. On the new page, you have the option of either searching for a person or organization, or browsing a list. For example, to find the officers for the Central Texas Section, a) click on the bullet next to IEEE Geographic Units, b) click on the bullet next to Region 5, c) click on the bullet next to Sections, d) click on Central Texas (not the bullet).  On the right you’ll see a list of officers and committee chairs for the Central Texas Section.

If you know a person’s name but not their office or section name you can search for that person. For example, if you recall meeting an interesting fellow by the name of Redfield but don’t recall what he does, you can enter ‘redfield’ in the search box and as you type, various matches will be displayed. Select ‘joe redfield’ and you’ll see his contact information as well as all of the offices he holds displayed. Be sure that ‘people’ is selected and not ‘organizational units’. If you know the geocode or unit name, you can search for those as well. This list of rosters even includes student branches, unlike the old lists.

Keep in mind that, like the old lists, this new roster is also produced from the officer reporting database. If you haven’t reported that new officer, they won’t show up here! Try it out. I think you’ll like it.


April 24th, 2016

Could you fill out this survey about the operations of your Student Branch?

link: Student Branch Survey

Anyone with any contact with your local IEEE Student Branch can fill out the survey, we appreciate all the feedback we can get!

 


April 24th, 2016

I made a resources document for Student Branch Leaders!

Download: Region 5 Student Branch Resources

Let me know if there is anything else I could add!

 


April 24th, 2016

This section provides more information about the structure of IEEE. The table is a table shows organizational levels from your Student Branch all the way to the global organization that is IEEE. I also encourage you to take a look at the IEEE Organizational Roster to see all the groups you can become involved with in IEEE. Volunteering to lead a robotics team, organize a school event, or grow a student branch could have a big impact on your career as a student. Beyond being a student you can volunteer to organize a conference, contribute to a technical standard, or just meet other professionals in your area of interest. Use IEEE as a resource throughout your career!

Find your Student Branch! Student Branch Level

Typically one per school, this is where you can make a real impact in your school and local community! Inspire students at your school to become involved in geographical and technical organizations all over the world. Become an industry leader using the IEEE Network! You can see all of the organizations within IEEE by looking at the Organizational Roster. More helpful information about running your student branch can be found here, but you have a lot of freedom in how you organize your branch. Feel free to play to your strengths as a leader!

Find Your Section! Section Level

These are locally organized groups that manage several student branches and also local technical groups. You can find your section and reach out to them by looking at this list on the R5 website.

region Region Level: IEEE Region 5

Puts on yearly conference with student competitions every April, maintains volunteers to help your Student Branch Successful.
Student Activities Coordinator:

Devin Cornell (d.j.c@ieee.org)

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Region Student Representative:

Joanna Lou (jlou3@slu.edu)

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usa.png National Level: IEEE-USA

Not strictly part of the Member Geographic Activities stack-up, but provides many resources for US students including funding, conferences, and other activities.

ieee Global Level: IEEE MGA

This division under IEEE Global manages all student branch activities and provides yearly refund for student branches.

ieee ieee.org

Manages IEEE membership, creates technical standards, organizes technical societies, allows professionals to create conferences and publication organizing bodies.

 


April 24th, 2016

What can IEEE do for you? There are a number of ways that IEEE can help you financially to run your student branch or create programs that include multiple Student Branches. You should at least know about these sources of funding:

  • Global Member Geographic Activities
  • Your Section
  • IEEE-USA PACE Funding
  • Student Professional Awareness Experience (SPAx)
  • Professional Societies

IEEE Member Geographic Activities

This one is easy! Every year you will automatically get money for having students at your school registered as IEEE members! They just need to make sure they choose your student branch as their current branch. To access this money, you need to talk to your section (can be found from this list or you can probably find leadership contact info in the ieee roster). This change in reimbursement method is new and sections may not always be aware of it, so be sure to let them know they will be receiving money meant for you!

Your Section

Your IEEE Section is sometimes given funds to help support your activities, but they don’t always reach out to you. Find your section from this list and contact the emails you find on their website. The process to get funding from your Section is an informal one, but it is likely that they could provide you with funds as long as you have concrete plans for your events or activities. You never know unless you reach out!

IEEE-USA PACE Funding

The PACE Funding Program is a formal process designed to get funding to your Section for specific activities. As a Student Branch you cannot apply directly, but you can work with your section to submit a request for an event or program idea that you have.

IEEE-USA SPAx Funding

If you have an idea that falls under the requirements for a SPAx program, you can request funding from these programs. SPAx stands for Student Professional Awareness Experience and can include a broad spectrum of programs you can create to meet the needs of your Student Branch or Section. Was there ever a type of event that you wanted to create but didn’t have a funding source? This is your best bet.

IEEE Technical Societies

Technical societies often have resources set aside to help and encourage students. While some of you may prefer to focus on professional development events for your students, you can also get access to funding to help develop student technical skills. These avenues may require a bit more research, but there are thousands of dollars of untapped funds for student branches just like you! To find the technical societies you can start by looking at the IEEE Roster under the “IEEE Societies” drop-down. Once you find a society you are interested in, you can find contact information for both global society leaders and local chapter leaders. Some societies have representatives for outreach, and they may be the most helpful to contact. Also be sure to google the society name to find their website and see if they have anything there you could use. As a last resort you can contact other society leaders that may be able to point you in the right direction.


April 24th, 2016

As a Student Branch leader, there are only two things you need to update every year to stay registered with IEEE. These requirements are also important if you would like to request other sources of funding. If you don’t submit them your student branch will be fine, but it will make it harder to use IEEE resources.

  • Student Branch Officer Reporting
  • Student Branch Activity Reporting

These two minimum requirements are explained below.

Student Branch Officer Reporting

Student Branch Officer Reporting is Important so IEEE can keep track of Student Branch leaders, and the leaders can receive important information from IEEE. It needs to be done after new officers are elected. Note that your officers must all be IEEE Global Members, and new officers will be the ones submitting the form. Here is another tutorial that may be helpful.

  1. First, go to the officer reporting page on vTools and log in using your IEEE Login. The page should ask for your SPO ID (which we will find in step 2).
  2. Look up your Student Branch Code (“SPO ID”) in this document (from 2015).
  3. Enter your student branch code or partial school name into the “select unit” box, and a dropdown should appear with your university/branch. If a dropdown menu does not appear, refresh the page and try again. It may take a second to load.
  4. On the next page it should say “Successfully changed organizational unit”, and display a table of positions in your student branch.
  5. To update a particular position, select the position button and choose to “add officer”. Fill in their member number and term start date, and submit to update the position. Once you submit it may take some time for IEEE to approve the change.
  6. To add a position to the list, on the right above the table choose “Request a new officer position” and then submit the positions you would like to add into the last message box. You will need to use your Student Branch Code for the “Organizational Unit” box. Once you submit it may take some time for IEEE to approve the change.

Student Branch Activity Reporting

Activity reporting is important so IEEE can understand the types of activities you are doing and what you would like to do in the future. This needs to be done before November 1st for the school year that ends that May. In this submission you can include all the awesome activities you and your student branch have put on this year. It’s a great way to let IEEE know what you are doing!

  1. First, go to the vTools page for Student Branch Reporting.
  2. Click on the link titled “Click to Select School” and find your school.
  3. Navigate through the other tabs “School”, “Finances”, “Activities”, “Feedback”, and “Signatures” filling out the information that you have about your Student Branch.
  4. Finally, go the the tab “Save and Submit” to name your report (the name is so you can keep track of it) and “submit” it to IEEE.
  5. NOTE: Any report is better than not submitting one at all.

 

Let Joanna Lou (joanna jlou3@slu.edu) or I (d.j.c@ieee.org) know if you run into any issues with reporting!

 


March 13th, 2016

You may or may not have heard about the social media site meetup.com which has been around oh, about fifteen years. That’s a long time in social media years. I joined up years ago to get event information in my local area but recently found out that meetup groups have their own websites too. I also heard about one of our own sections, the High Plains Section, who has a meetup website of their own. That’s another innovative use of social media sites to engage members!

Meetup.com says this about themselves on their website:

Meetup is the world’s largest network of local groups. Meetup makes it easy for anyone to organize a local group or find one of the thousands already meeting up face-to-face. More than 9,000 groups get together in local communities each day, each one with the goal of improving themselves or their communities.

High Plains officer Richard Toftness reports that Meetup makes a difference as it reaches a different demographic from the usual IEEE sites. We see a lot of outside interest in our meetings from people that follow meetup. All of our meetings are open to members and non-members.

While I’m not proposing you abandon an official IEEE website like WordPress or WebInABox (for one, you would lose vTools connectivity like officer roster and calendar event data), you might consider looking into meetup as an adjunct to twitter, facebook, linkedin, and the plethora of other social media sites. Meetup is unique in that it makes it easier for people in your local area to find your website. Who knows, you might even recruit some new members, and that’s not all bad!


March 2nd, 2016

Sections that have a WordPress website from IEEE, be aware that the login page for website administrators has changed from …/wp-admin to sites.ieee.org/…/dashboard/ where … is your website name. This does not affect ordinary user access to your website, only administrative access.


January 9th, 2016

IEEE Region 5 is accepting nominations for Outstanding Large Section, Small Section, Member, Educator, Large Student Branch, Small Student Branch, Student, Branch Counselor, Large Company, Small Company, Young Professional, and Individual Achievement. A short description of each and nomination forms, as well as the Call for Nominations, and the awards manual can be obtained from the Region 5 Online Community. Note that you will need a login and password to access the Online Community but the individual documents are not password protected. Deadline for nominations is February 10, 2016. Please send nominations to the Region 5 Awards & Recognition Committee Chair, Diane Bowen Collier, d.b.collier@ieee.org, with the following subject: “IEEE R5 Award Nomination # [Award Type]”.

Please address any question to the R5 Awards & Recognition Committee Chair:

Diane Bowen Collier
817-988-5660
d.b.collier@ieee.org