IEEE Region 5

News and Information

  • @ieeer5 tweets…

    IEEE Region 5

    • Congrats y'all!
      about 2 weeks ago
    • Looks like we have a decent crowd at Day2 of #ieeer5's annual meeting in Austin. You can find presentations at our…
      about 2 weeks ago
    • #IEEEUSA President Elect candidates are being questioned by members of #ieeer5. Shown here are John Meredith and ca…
      about 2 weeks ago
    • IEEE President-Elect candidates address #ieeer5 annual meeting, both live and remotely by teleconference.
      about 2 weeks ago
    • #ieeer5 south area chair leads a breakout session at the #ieeer5 annual meeting in Austin.
      about 2 weeks ago


Region 5 Training for Treasurers

Training for the Section Treasurer in Region 5 – Presentation (html) *

Training for the Region 5 Treasurer – Presentation (html) *

* Link redirects to Region 5 Community Site


Travel Reimbursement Checklist (updated 4.9.18):

The hyperlinks will access fillable PDF documents for the R5 Forms and an IEEE website for the expense report spreadsheet.

  1. Complete R5 Funding Request and insure that you include position you are serving in the role of the funding, member number, and mailing address to send a check.
  2. Complete the IEEE Travel Expense Report and include signature (typed name indicates signature).  This link takes you to an IEEE website to access the spreadsheet.
  3. Complete R5 Mileage Worksheet (if necessary)
  4. Include legible receipts for each expense (credit card statements are not a substitute).   Receipts are to be the itemized hotel and meal expenses.  For air travel, it is recommended to use a receipt given by the airline at time of travel.
  5. Assemble all documents into a single pdf with funding request as page 1, travel expense spreadsheet as pages 2-4 and receipts behind it.
  6. Email to the R5 Treasurer and copy the R5 Director.  Subject line should begin “IEEE R5 Funding Request – “


For assistance with travel arrangements, the IEEE Travel Program, World Travel, Inc. (html) is available for your use.


Forms and Templates

  • US Sales Tax Exemptions for IEEE activities (html)
  • Substitute W-8 and W-9 Forms (html)



R5 Travel Policy, Dated Feb 3, 2012 (docx)

Gift Award Policy, Dated Nov 5, 2017 (docx)

Check Writing Policy, Dated Nov 5, 2017 (docx)



Guidance on Submitting Travel Reimbursements (pptx)