IEEE Region 5

News and Information



Region 5 Training for Treasurers

Training for the Section Treasurer in Region 5 – Presentation (html) *

Training for the Region 5 Treasurer – Presentation (html) *

* Link redirects to Region 5 Community Site


Forms and Templates

2018 R5 Funding Request (docx)

IEEE Travel Expense Spreadsheet  (html)

R5 Mileage Reimbursement (doc)

US Sales Tax Exemptions for IEEE activities (html)

Substitute W-8 and W-9 Forms (html)

IEEE Travel Program, World Travel, Inc. (html)


Travel Reimbursement Checklist

  1. Complete R5 Funding Request and insure that you include position you are serving in the role of the funding, member number, and mailing address to send a check.
  2. Complete Travel Expense spreadsheet and include signature (type in name indicates signature),
  3. Complete R5 Mileage Reimbursement (if necessary)
  4. Include legible receipts for each expense (credit card statements are not a substitute).   Receipts are to be the itemized hotel and meal expenses.  For air travel, it is recommended to use a receipt given by the airline at time of travel.
  5. Assemble all documents into a single pdf with funding request as page 1, travel expense spreadsheet as pages 2-4 and receipts behind it.
  6. Email to the R5 Treasurer.  Subject line should begin “IEEE R5 Voucher – “



R5 Travel Policy, Dated Feb 3, 2012 (docx)

Gift Award Policy, Dated Nov 5, 2017 (docx)

Check Writing Policy, Dated Nov 5, 2017 (docx)



Guidance on Submitting Travel Reimbursements (pptx)