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Student Branch Survey

Sunday, April 24th, 2016

Could you fill out this survey about the operations of your Student Branch?

link: Student Branch Survey

Anyone with any contact with your local IEEE Student Branch can fill out the survey, we appreciate all the feedback we can get!

 

Student Branch Resources Document

Sunday, April 24th, 2016

I made a resources document for Student Branch Leaders!

Download: Region 5 Student Branch Resources

Let me know if there is anything else I could add!

 

Where Do Students Fit Into the IEEE Organization?

Sunday, April 24th, 2016

This section provides more information about the structure of IEEE. The table is a table shows organizational levels from your Student Branch all the way to the global organization that is IEEE. I also encourage you to take a look at the IEEE Organizational Roster to see all the groups you can become involved with in IEEE. Volunteering to lead a robotics team, organize a school event, or grow a student branch could have a big impact on your career as a student. Beyond being a student you can volunteer to organize a conference, contribute to a technical standard, or just meet other professionals in your area of interest. Use IEEE as a resource throughout your career!

Find your Student Branch! Student Branch Level

Typically one per school, this is where you can make a real impact in your school and local community! Inspire students at your school to become involved in geographical and technical organizations all over the world. Become an industry leader using the IEEE Network! You can see all of the organizations within IEEE by looking at the Organizational Roster. More helpful information about running your student branch can be found here, but you have a lot of freedom in how you organize your branch. Feel free to play to your strengths as a leader!

Find Your Section! Section Level

These are locally organized groups that manage several student branches and also local technical groups. You can find your section and reach out to them by looking at this list on the R5 website.

region Region Level: IEEE Region 5

Puts on yearly conference with student competitions every April, maintains volunteers to help your Student Branch Successful.
Student Activities Coordinator:

Devin Cornell (d.j.c@ieee.org)

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Region Student Representative:

Joanna Lou (jlou3@slu.edu)

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usa.png National Level: IEEE-USA

Not strictly part of the Member Geographic Activities stack-up, but provides many resources for US students including funding, conferences, and other activities.

ieee Global Level: IEEE MGA

This division under IEEE Global manages all student branch activities and provides yearly refund for student branches.

ieee ieee.org

Manages IEEE membership, creates technical standards, organizes technical societies, allows professionals to create conferences and publication organizing bodies.

 

Potential IEEE Funding Resources

Sunday, April 24th, 2016

What can IEEE do for you? There are a number of ways that IEEE can help you financially to run your student branch or create programs that include multiple Student Branches. You should at least know about these sources of funding:

  • Global Member Geographic Activities
  • Your Section
  • IEEE-USA PACE Funding
  • Student Professional Awareness Experience (SPAx)
  • Professional Societies

IEEE Member Geographic Activities

This one is easy! Every year you will automatically get money for having students at your school registered as IEEE members! They just need to make sure they choose your student branch as their current branch. To access this money, you need to talk to your section (can be found from this list or you can probably find leadership contact info in the ieee roster). This change in reimbursement method is new and sections may not always be aware of it, so be sure to let them know they will be receiving money meant for you!

Your Section

Your IEEE Section is sometimes given funds to help support your activities, but they don’t always reach out to you. Find your section from this list and contact the emails you find on their website. The process to get funding from your Section is an informal one, but it is likely that they could provide you with funds as long as you have concrete plans for your events or activities. You never know unless you reach out!

IEEE-USA PACE Funding

The PACE Funding Program is a formal process designed to get funding to your Section for specific activities. As a Student Branch you cannot apply directly, but you can work with your section to submit a request for an event or program idea that you have.

IEEE-USA SPAx Funding

If you have an idea that falls under the requirements for a SPAx program, you can request funding from these programs. SPAx stands for Student Professional Awareness Experience and can include a broad spectrum of programs you can create to meet the needs of your Student Branch or Section. Was there ever a type of event that you wanted to create but didn’t have a funding source? This is your best bet.

IEEE Technical Societies

Technical societies often have resources set aside to help and encourage students. While some of you may prefer to focus on professional development events for your students, you can also get access to funding to help develop student technical skills. These avenues may require a bit more research, but there are thousands of dollars of untapped funds for student branches just like you! To find the technical societies you can start by looking at the IEEE Roster under the “IEEE Societies” drop-down. Once you find a society you are interested in, you can find contact information for both global society leaders and local chapter leaders. Some societies have representatives for outreach, and they may be the most helpful to contact. Also be sure to google the society name to find their website and see if they have anything there you could use. As a last resort you can contact other society leaders that may be able to point you in the right direction.

Student Branch Reporting Guide

Sunday, April 24th, 2016

As a Student Branch leader, there are only two things you need to update every year to stay registered with IEEE. These requirements are also important if you would like to request other sources of funding. If you don’t submit them your student branch will be fine, but it will make it harder to use IEEE resources.

  • Student Branch Officer Reporting
  • Student Branch Activity Reporting

These two minimum requirements are explained below.

Student Branch Officer Reporting

Student Branch Officer Reporting is Important so IEEE can keep track of Student Branch leaders, and the leaders can receive important information from IEEE. It needs to be done after new officers are elected. Note that your officers must all be IEEE Global Members, and new officers will be the ones submitting the form. Here is another tutorial that may be helpful.

  1. First, go to the officer reporting page on vTools and log in using your IEEE Login. The page should ask for your SPO ID (which we will find in step 2).
  2. Look up your Student Branch Code (“SPO ID”) in this document (from 2015).
  3. Enter your student branch code or partial school name into the “select unit” box, and a dropdown should appear with your university/branch. If a dropdown menu does not appear, refresh the page and try again. It may take a second to load.
  4. On the next page it should say “Successfully changed organizational unit”, and display a table of positions in your student branch.
  5. To update a particular position, select the position button and choose to “add officer”. Fill in their member number and term start date, and submit to update the position. Once you submit it may take some time for IEEE to approve the change.
  6. To add a position to the list, on the right above the table choose “Request a new officer position” and then submit the positions you would like to add into the last message box. You will need to use your Student Branch Code for the “Organizational Unit” box. Once you submit it may take some time for IEEE to approve the change.

Student Branch Activity Reporting

Activity reporting is important so IEEE can understand the types of activities you are doing and what you would like to do in the future. This needs to be done before November 1st for the school year that ends that May. In this submission you can include all the awesome activities you and your student branch have put on this year. It’s a great way to let IEEE know what you are doing!

  1. First, go to the vTools page for Student Branch Reporting.
  2. Click on the link titled “Click to Select School” and find your school.
  3. Navigate through the other tabs “School”, “Finances”, “Activities”, “Feedback”, and “Signatures” filling out the information that you have about your Student Branch.
  4. Finally, go the the tab “Save and Submit” to name your report (the name is so you can keep track of it) and “submit” it to IEEE.
  5. NOTE: Any report is better than not submitting one at all.

 

Let Joanna Lou (joanna jlou3@slu.edu) or I (d.j.c@ieee.org) know if you run into any issues with reporting!

 

Meetup (Social Media)

Sunday, March 13th, 2016

You may or may not have heard about the social media site meetup.com which has been around oh, about fifteen years. That’s a long time in social media years. I joined up years ago to get event information in my local area but recently found out that meetup groups have their own websites too. I also heard about one of our own sections, the High Plains Section, who has a meetup website of their own. That’s another innovative use of social media sites to engage members!

Meetup.com says this about themselves on their website:

Meetup is the world’s largest network of local groups. Meetup makes it easy for anyone to organize a local group or find one of the thousands already meeting up face-to-face. More than 9,000 groups get together in local communities each day, each one with the goal of improving themselves or their communities.

High Plains officer Richard Toftness reports that Meetup makes a difference as it reaches a different demographic from the usual IEEE sites. We see a lot of outside interest in our meetings from people that follow meetup. All of our meetings are open to members and non-members.

While I’m not proposing you abandon an official IEEE website like WordPress or WebInABox (for one, you would lose vTools connectivity like officer roster and calendar event data), you might consider looking into meetup as an adjunct to twitter, facebook, linkedin, and the plethora of other social media sites. Meetup is unique in that it makes it easier for people in your local area to find your website. Who knows, you might even recruit some new members, and that’s not all bad!

IEEE Social Media Policy

Thursday, February 20th, 2014

Did you know that IEEE has a policy on Social Media?  Yes they do and it is posted at http://www.ieee.org/about/social_media/social_media_form.html along with a list of registered sites.  IEEE’s goals for social media include empowering the entire community in fulfilling IEEE’s mission and objectives by:

  • engaging volunteers and encourage collaboration in support of “one IEEE”;
  • enabling building of communities of interest (technical, professional, geographic) to meet member and industry needs and benefit the public;
  • creating venues where people can exchange and share technical and scientific discoveries and opinions.

Social Media sites like facebook and twitter are a new way to engage members and solicit feedback.  They are interactive, unlike more traditional websites. @ieeer5 has been ‘tweeting’ for about six months now with tweets and retweets posted on this website.  We tweet short news items that may be of interest to IEEE members in Region 5.  If your entity (section, society chapter, student branch, or ??) has a social media site (blog, facebook page, LinkedIn page, or twitter account) you should register it with IEEE at the URL above.  That will make your site ‘official’ and make it easier for others to find you.  You will also be invited to join an elite group of social media administrators on facebook. If your entity hasn’t been using social media, check out some of the IEEE registered sites to see what others are doing and consider joining us on the ‘bleeding edge’!

Google Apps at IEEE

Thursday, May 2nd, 2013

You may have heard me mention IEEE’s offering of Google Apps the past few months and some of you may even have volunteered to be part of the pilot program.  If you are part of the pilot, let me (r5webmaster at ieee.org) know.  I’d love to hear from other R5 participants.  If this is all new to you,  here’s what is coming in the next few days and weeks.

In an effort to provide an improved member experience, IEEE is preparing to launch a new member benefit: GoogleApps@IEEE. The first step in the process is to upgrade the current IEEE e-mail alias service starting on 15 May 2013. As part of these first steps, members with an IEEE.org alias will not have the ability to alter their forwarding setting for a few weeks. Also, there will be no new IEEE.org aliases created during this period.

We wanted to provide a courtesy update to members as we recommend they make any necessary changes to their forwarding address prior to 14 May. A communication to active members with an IEEE.org alias will be launched on 1 and 7 May. A preview of these messages are available online.

In the coming weeks we will provide additional support materials for Volunteers regarding GoogleApps@IEEE. Please look for subsequent messages.For more information about GoogleApps@IEEE and the products that will be rolled out please visit the IEEE Support Center.